The purpose of this Privacy Notice is to outline how we deal with any personal data you provide to us. Personal data is information which can be used to identify you. The processing of personal data is governed by the General Data Protection Regulations, GDPR.
Educate with Friends is the data controller. This means that Educate with Friends decides why and how your personal data is used and stored. Educate with Friends are the sole owners of all information collected.
Educate with Friends only has access to information that you voluntarily give us through our online contact form, via email or other direct contact from you. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party, other than as necessary to fulfill your request.
What data we collect?
Name, Address, Date of birth; contact details; nationality; gender; payment details, emergency phone number; payment information; passport and visa details (if required); medical conditions, special educational needs, allergies, and any requirements you state; test and examination results, school photos and videos.
How we collect data?
We need to collect information from you or your agent on your behalf when you book an English course with us or apply to become a host family. This is done via email and by telephone or in person.
We will ask for your name & address and where applicable the students name & address, nationality, date of birth, contact details, payment details and medical emergency contacts.
You may also be asked for your or where applicable the students passport or visa details if required, and specific medical and dietary information regarding your accommodation or study needs.
During school activities, photographs may be taken of students. School photos may be used on our managed social media pages and marketing materials.
All personal information and photos will be kept securely and only used:
- for enrolment in our schools
- to process transactions,
- to help with visa applications,
- to book accommodation,
- to officially promote Educate with Friends.
Details submitted through our online request form are used solely for the purpose of contacting you back in relation to your request. The details you enter are emailed directly to Educate with Friends and are only stored in our email system.
How do we process your personal data?
Educate with Friends complies with GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes:
- To provide the relevant information to successfully enrole students in our language programmes and accommodation options.
- To help our academic team and teachers place students in a class at the correct level.
- To maintain our student, employee, agent and host family files.
- To process financial transactions
- To maintain our own financial accounts and academic records.
- To meet any accreditation requirements.
- To assist non-EEA students in applying for a student visas in Ireland.
- To order medical insurances where requested and required.
- To maintain attendance records for immigration services.
- To enrole students in English language and or State Examinations.
Sharing your data
All personal data will be treated in the strictest confidence and will only be shared with relevant staff of Educate with Friends, or to meet its legal requirements. We will only share your data with third parties with your consent.
How long do we keep your data?
In order to meet our operational obligations we keep your personal data indefinitely, unless you request your data to be removed from our system.
You may request this data at any time or tell us to remove it from our records unless it is kept for legal reasons.
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. While we protect any sensitive information that may be transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The computers/files in which we store personally identifiable information are kept in a secure environment.
Access to and control over Information
By contacting us at any time to can:
- See what data we have about you;
- Change/correct any data we have about you;
- Ask us to delete any data we have about you;
- Express any concern you have about our use of your data.
Also you may opt out of any future contact from Educate with Friends at any time by emailing: [email protected]
Updates to Privacy Notice
Any changes or updates to this Privacy Notice will be posted on the our website www.educatewithfriends.com so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use personal data in a manner significantly different from that stated in this Privacy Statement, or as otherwise disclosed to you at the time it was collected, we will notify you by email and you will have a choice as to whether or not we use your information in the new manner.
If you feel that Educate with Friends are not abiding by this privacy notice or if you have any questions you can contact us at:
Educate with Friends,
Kinsale, Co. Cork, Ireland.
+353 87 7557507